Event Participants Management

Hosting events is a complex process, which requires a structured approach to sticking to the schedule and managing participants. Now it is getting easier to organize the entire workflow from registration to check-in with the new version of CiviMobile app. Whether it is the indoor or outdoor event, the mobile app will help you perform better and optimize working processes including participants registration and management, ticketing, and participants check-in at the event venue. With a new release of CiviMobile, you are able to control all the event details on your mobile device anywhere and anytime, which contributes to the consistent event planning and hosting.

We have implemented the whole Event Management process by providing opportunities for CiviMobile users to:

a) register others for events — you can register others for both free and paid events assuming you have corresponding permission. Even more, you can register multiple participants at the same time, set up their roles, and select fee option (in case of a paid event). So now CiviMobile allows performing the same actions as a web version of CiviCRM with the difference that you can use CiviMobile everywhere, not only at your workplace.

b) to view and update event participants — after registering for an event, the system will generate a ticket with unique QR-code for each participant. A participant can view one’s ticket at CiviMobile app and receive a copy of the ticket by email. Later you can show your ticket at the entrance of the event venue. QR-code will allow the event host to speed up the check-in process by scanning the code.

c) to generate tickets with a QR-code — after registering for an event, the system will generate a ticket with unique QR-code for each participant. A participant can view one’s ticket at CiviMobile app and receive a copy of the ticket by email. Later you can show your ticket at the entrance of the event venue. QR-code will allow the event host to speed up the check-in process by scanning the code.

d) to check-in participants at the event venue both manually or automatically by scanning their tickets with unique QR-codes — here, the event host can quickly search for a needed participant and mark his attendance at the event just with one click. The system will update the participant status from “Registered” to “Attended”. This functionality is fast and allows processing even a big flow of participants in a quick manner.

Read more here: CiviMobile